Constitution

GRENADA TAEKWON-DO ASSOCIATON CONSTITUTION

A non-profit sports organization adopted this day April 01, 2004 as the national association for the Pan-American country, Grenada, West Indies.
1.0. Name of the Organization
The Name herein registered as a non-profit organization is Grenada Taekwon-do Association (GTA) and has been reinstated by a new administration. The organization is the legal body registered with the Grenada Olympic Committee (GOC) since 2003 and will be the new national association with the World Taekwon-do Federation (WTF). The organization abides by the rules and regulations of the World Taekwon-do Federation (WTF) and will adopt any amendments accordingly.
2.0 Mission Statement
The organisation is devoted to providing a world class service to instructors and athletes of Taekwon-do and towards the development of Taekwon-do in our country. We are dedicated to nurturing and developing excellent athletes to represent Grenada as Sporting Ambassadors at international level and promoting team spirit and discipline.
3.0 Vision Statement
The development of a fully equipped Olympic Taekwon-do venue for Grenada, the hosting of world class training seminars and tournaments with all Taekwon-do schools being registered and outfitted with quality equipment taught by experienced and qualified instructors.
3.0 Organization Structure
The guiding principles of the organization shall be governed by a Board elected every 4 years comprising a President, Vice President, Secretary General, Treasurer in accordance to WTF rules and regulations, and shall also include a Chair and Public Relations Officer. The board would also select committees to support the development of the organization including international representatives. The board will be responsible for monitoring the activities of the Taekwon-do Instructors and Senior Students at the registered schools. The board will manage the administration of the organization including all legal and financial matters. The President would be the main liaison with the international body and the Vice President with the National Body. However both may intervene in the absence of the other.
4.0 Aims and objectives of the Organization
  • To raise the profile and increase awareness of Taekwon-do in Grenada through promotions and media coverage.
  • To increase membership of Taekwon-do organisations and athletes.
  • To establish national teams for Grenada over the next 10 years to participate in Olympics and World Championships.
  • To contribute to the physical, mental and spiritual development of all our athletes of Taekwon-do in Grenada over the next 10 years.
  • To build and transform communities through the art of Taekwon-do through events and activities such as the Summer Training Camp.
  • To develop relationships with schools and other organizations to build the capacity of Sports in Grenada.
  • To support the anti-doping laws and abide by its principles in carrying out and developing Taekwon-do and ensure that each athlete and member is made aware of our zero tolerance policy.
  • To provide a professional service and promote a high quality sport that is essential to the development of youths and adults in Grenada through the development of schools.
  • To contribute towards excellence in Sports Tourism by hosting regional seminars and tournaments.
  • To work with the Ministry of Sports, and the Grenada Olympic Committee to continue to build awareness of the art in Grenada.
  • To utilize and promote our National Stadium for hosting events in the future.
  • To produce high quality competitions nationally and regionally..
  • To contribute towards a disciplined society and provide opportunities for the communities.
  • To develop a sustainable long-term strategic plan for Taekwon-do in Grenada.
  • To maintain quality relationships with the World Taekwon-do Federation, Pan-American Taekwon-do Union, Caribbean Taekwon-do Federation and the Grenada Olympic Committee, and other national, regional and international bodies.
  • To support the development of overseas athletes representing Grenada.
5.0 Operating Policy
Grenada Taekwon-do Association will serve as a catalyst for developing and raising the profile of martial arts in Grenada. The organization will be responsible for accessing relevant funding through its Olympic Committee and by leading on fund-raising ventures for Taekwon-do to ensure that Grenada is represented regionally and internationally at main events.
Any personal assets invested in the organization by Board Members must be managed effectively and included in our annual financial statements. An agreement must be made between the person investing and the organization before receipt of any assets. The organization may seek legal advice in such matters.
The organization will manage a bank account under its current name with a maximum of 3 signatories. Following 2008 Olympics the organization will develop a strategic and marketing plan to support its continued development in Grenada.
Registration fees will be obtained from the schools and overseas athletes to cover administrative costs and any promotional expenses.
Grenadian citizens living abroad wishing to represent Grenada, must register with the organization and submit relevant profile and references for consideration by the board. To represent the Association at international competitions, in particular the Olympics the person or persons must submit proof of qualifications and degree and previous successes for consideration by the Board. A registration fee must also be paid to process application.
Once registered the athlete is represented by the organisation only and abides by its rules and regulations (Appendix 1). The organisation as the governing body is the only organisation responsible for selecting and approving coaches for the national team.
All media coverage and promotional material of athletes including any such plans must be approved by the organisation.
The organisation is also responsible for granting permission and approving instructors opening and teaching Taekwon-do schools. The schools must be registered with the organisation to enable them to function efficiently and abide by the rules and regulations (Appendix 11). The organisation will provide examiners for senior gradings but must ensure that instructors are qualified to carry out coloured-belt gradings.
The organisation is responsible for approving any visits by foreign instructors, coaches and masters.
6.0 Duties of the Committee Members
The Committee members will be responsible for the decision making on strategic matters. At meetings a quorum shall be understood to be no less than 3 board members one of whom must be either the President or Vice President.
Meetings should be held quarterly in addition to an Annual General Meeting. Agenda, Minutes and Action Plans must be taken. It is the responsibility of the Secretary General to schedule these meetings. The organization will also meet quarterly with school instructors to be updated on all matters of relevance and to provide any support needed.
The Chair is responsible for managing the Agenda for all meetings. In the absence of the Chair the Vice President will chair the meeting.
The School Instructors will be responsible for the recruitment of students and the professional development of students including selection for national competitions for consideration by the organisation. However the organisation is responsible for selecting the national teams. This will be carried out by a selection panel. The School Instructors shall report to the President or Vice President in his absence. All Schools must be registered with the organization and adhere to the rules and regulations (Appendix 2).
The President will be the main representative at the World Taekwon-do Federation Council meetings and Pan-American Assemblies and will have the voting right on behalf of the Association. The Vice President can be the second representative at these meetings but will not having voting rights in accordance with the Rules and Regulations of the WTF.
The Vice President would represent the association at National Olympic Meetings and other strategic meetings in the absence of the President and will assist the President in the carrying out of his duties. The Secretary General can also attend these meetings on behalf of the Association. The Secretary General is also responsible for all secretarial affairs including registration and filing of athletes and schools.
The Public Relations Officer is responsible for producing any promotional material and will act as the main liaison for the press and media. The PRO will report to the Vice President any matters of national relevance and the President for international matters. All board members will be required to support the PRO in fundraising ventures for events such as World Championships. The PRO will liaise with local companies to promote activities of the organisation and schools and raise funds on behalf of the organization. All written correspondence will be co-signed by the President or Vice President.
No committee member will be paid for his or her services as these roles are voluntary. However, the organisation can provide expenses and remuneration towards members for travel expenses or any administrative cost. Committee members will be entitled to incentives such as training and providing funds are available the opportunity to attend at international events to support the national team.
The day to day operations shall be vested in the President and Vice President with all international affairs managed by the President. The Treasurer will be responsible for the recording of all financial transactions including payment of fees to international, national and regional bodies. The Treasurer shall also be responsible for producing relevant financial statements and any other documents that are required by the WTF.
General Elections will take place every 4 years and all documents relating to this meeting must be prepared at least 2 months prior to the scheduled date. New Officers will be elected at this meeting. The minutes of that meeting along with the financial statement must be sent to the World Taekwon-do Federation along with the new list of officers. At this meeting all policies will be reviewed including those of the schools.
7.0 Election of Committee Members
Members of the committee will be elected amongst instructors of registered schools, community leaders and sports organizations. Registered Organisational (schools) members and current committee members would be allowed one vote each at these meetings. However registered athletes do not have voting rights.
The person holding the role of President should be a senior practitioner with relevant experience and knowledge of the international body.
8.0 Amendments to the Constitution
Any proposed amendments to the Constitution must be discussed at the annual general meeting and agreed by at least 4 members of the Board of which the President, Chair and Vice President are included.
The management committee shall have the power to decide any matter not covered by the Rules and Regulations and Constitution and any decision made shall be final.